Corporate Event Services
Program Design
With extensive experience working with non-profits and government-funded agencies, our team has become practiced in the design and implementation of a systemic approach to hospitality, ensuring efficiency in execution while delivering the highest level of programming. Our project management framework includes the production of multiple overview documents, workback schedules, and collaborative channels to ensure a seamless transition to execution while also allowing for clear internal communication with our clients – this process also incorporates a strategic focus on intangibles, or “soft touches” to ensure programming is thoughtful and attendee-focused.
From Concept to Execution
As a full-service agency we will manage the planning process from start to finish, with a focus on the development and delivery of high-end hospitality experiences that will bring your products, services, and brand to life. Whether you are executing a conference, trade show, corporate gathering, or a combination, we offer the following production services:
Event Concept and Design
Development of the event theme and format in partnership with the client
Creation of a detailed event plan and timeline
Budget Planning and Management
Development of event budget
Monitoring and controlling expenses
Ensuring adherence to the financial plan
Venue Selection and Management
Management of venue logistics and requirements
Coordination of site visits and venue negotiations
F&B Coordination
Menu planning and customization
Source and manage relationships with food and beverage vendors
Coordination of F&B setup and presentation
Service coordination
Vendor Coordination
Sourcing and management of vendors
Negotiation of contracts and terms
Coordination of deliveries and setups
Sponsor Coordination
Support in the creation of sponsorship proposals
Management of sponsor communications
Execution of sponsor deliverables
Creation of post-event sponsor report, including metrics and feedback.
Speaker Coordination
Arrangement of accommodations and transportation
Coordination of speaker rehearsals and A/V requirements
Management of VIP and special guest logistics
Post-Event Services
Event Setup and Teardown
Management of all vendors during setup and teardown
On-site contact for all event deliveries
Management of event staff and volunteers
Audio-Visual and Technical Support
Management of all ordering of audio-visual equipment
Management of technical setup and rehearsals
Coordination of speakers and performers for presentation material
On-site production
Conducting event evaluations and feedback collection
Management of event debriefs with clients and stakeholders
Management of follow-up communications and reporting